Committee Secretary Skills

A guide for committee secretaries, executive officers
and note-takers at meetings of all kinds.

WHAT ARE MEETINGS FOR?

What is a meeting? What is a committee? Like most universities, Flinders has many committees and these are an essential element of the University's management process.

• Why do Organisations have Committees?
• Flinders University's Committees
• Committee Terms of Reference
  
• Legal Liabilities
• The Characteristics of Committees and Working Parties

THE ROLE OF SECRETARY/NOTE-TAKER AT MEETINGS

• A brief outline of the role of the secretary or executive officer or note-taker
• The roles of Chairperson,
• The Roles of Members of a Committee
• How committee terms of reference are applied
• Meeting procedure and standing orders
• The importance of two way communication between minute secretary/note-taker and the Chairperson
• An introduction to agenda preparation
• Managing a committee

TAKING MINUTES

• Taking notes and minutes
• Record keeping and filing of minutes
• Central Records Office - Policy and Procedure for Archiving Minutes
• Policy regarding Contents and Access of Student Files
• University Style for minutes/agendas, including language and formatting
• Writing reports
• Examples of Style and format of minutes (Word Document)
  These examples are downloadable and course participants are invited to work on them for practice
• Follow-up action

Copyright
Date created: 15 June 2001